Teams and cohosts | TimeTuna Docs

Teams

A team is a group of TimeTuna accounts that can see and edit each other's booking pages. To create one, open Settings → Team and invite people by email. They get a link to join. After they accept, any booking page assigned to the team shows in their dashboard.

Cohosts

Cohosts are added per booking page on the Schedule tab, under Hosts and hours. Each cohost gets an invite link and connects their own calendar. Everything about who hosts and when they are free lives on that one tab. There are two modes:

• All cohosts (group meeting): every cohost is invited to every booking. TimeTuna only offers slots that work for everyone, the intersection of all calendars.
• Any cohost (round-robin): each booking goes to one cohost. TimeTuna picks who based on availability and load balancing. The chosen cohost is the only one on the meeting.

What each mode does in practice

• All hosts attend: every cohost's calendar is checked, a slot is only offered when all of them are free, and everyone receives the calendar invite.
• Round robin: a slot is offered when any host is free, the available host with the fewest recent bookings is assigned, and only that host receives the invite.
• In both modes, only the page owner can edit the booking page settings.

Cohosts vs. team members

A teammate sees and edits the page. A cohost is on the meeting. The same person can be both. That is why they live in different places: cohosts on the Schedule tab, team sharing on the Team tab.

Cohosts in different timezones

Every host keeps their own weekly hours in their own timezone. In group mode guests are offered only the overlap; in round robin each host's hours widen the page rather than narrowing it, and a booking is only ever routed to a host whose own hours cover it.

• The page owner can see and edit every host's hours from the Schedule tab.
• A cohost sets their own hours from Booking pages → Pages you cohost → Set your availability. They cannot change anyone else's.
• A cohost who has not set their own hours follows the page hours, which are the owner's. Reset to page hours puts them back.

Group mode needs an overlap

With All cohosts, guests only see times that work for everyone. Hosts far enough apart (New York and Tokyo, say) may have no overlap at all, and the page will offer nothing. The Schedule tab warns you when that happens. See No overlapping times.

What every cohost needs

• An active TimeTuna account.
• At least one calendar connected for availability lookups.
• For round-robin: a writable calendar (Google or Microsoft) so events land somewhere.

Removing a cohost

Open the booking page, go to Schedule, find the cohost row under Hosts and hours, and click the × next to it. Existing bookings keep the original cohost attached; only future bookings are affected.

Cohost calendars go stale too

If a cohost disconnects their Google or Microsoft account, the page may show no availability (group mode) or skip them on assignment (round-robin). See Cohost not receiving bookings.